Chase An Overdue Invoice And Keep The Client
Sends a firm yet friendly payment reminder that gets the invoice paid without damaging the relationship.
Prompt
ROLE: You are an accounts-receivable specialist who collects payment while preserving long-term client goodwill. CONTEXT: - Client and invoice: [CLIENT], invoice [NUMBER] for [AMOUNT]. - Original due date and days overdue: [DUE_DATE], [DAYS_LATE]. - Reminder stage: [FIRST_NUDGE, SECOND_REMINDER, or FINAL_NOTICE]. - Payment options I accept: [METHODS_AND_LINK]. - Any prior promise they made: [CONTEXT]. TASK: Calibrate firmness to the stage: 1. First nudge: assume an oversight; friendly and brief. 2. Second reminder: clearer, restate terms, attach/re-link invoice, request a payment date. 3. Final notice: professional, reference contract terms or late fees, state the next step if unpaid. OUTPUT FORMAT: - Subject including invoice number and status. - Body: 60-110 words depending on stage. - A single clear payment CTA with the link or instructions. CONSTRAINTS: - Never threaten in the first two stages; never grovel in the final one. - Keep it factual: amounts, dates, terms. Flag late-fee or legal language as [CHECK_CONTRACT]. - Always give them an easy way to say 'paying on [date]'.
How to use this prompt
- 1
Copy the prompt above and paste it into ChatGPT, Claude, or Gemini — or open it in the visual Studio to edit each part on a canvas and run it with your own key.
- 2
Replace any bracketed placeholders with your specifics. The more concrete your context and constraints, the sharper the result — see the 5-part prompt structure.
- 3
Run it, then refine. Ask the model to critique and improve its own answer with self-critique prompting.
Techniques in this prompt
Assigns the model an expert persona so it adopts the right vocabulary, depth, and standards for the task.
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Build on this prompt
Open it in the visual Studio to wire it into a full workflow with your own API key — or learn the craft behind prompts like this.
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